The point of this is to make sure the system is working correctly, make any adjustments based on your needs or any issues you might be having, and most importantly that you're actually doing the right things. If you put any items into the ' Calendar' or ' Delegate' sections that you didn't either give a date to or haven't figured out who to assign to - this is the time to figure that out.Īt least once a week, you should review the different sections you have in your gtd system. That way you can filter items tagged with that person's name when you're with them, say in a meeting, and quickly know what to discuss or work on together. You could also tag items based on who else needs to be present to complete them if they're part of a project for example or you're working with a client. So to simplify and narrow down your list of next actions, it makes sense to group them so you can complete them one after the other if the context is right.
It doesn't make sense to have those mixed together because you won't be completing work tasks when you're at home and you won't be completing personal tasks when you're at work. For example you could group all your work tasks and your personal tasks. One thing we can do to further organize the items we've generated from the clarify step is to go through the ' Next' list and either tag items or group them by a specific context.īy that we mean grouping items based on things like when or where you can complete those tasks. While GTD describes this as a separate activity, you'll likely be doing this at the same time as you clarify. It's not worth the effort of putting it into your system. Don't put if off for later, don't add it to you 'Next' list, just get it over with right now. If it'll take longer than two minutes, then it will go in ' Next', ' Calendar', or ' Delegate'.Īnd finally, if you answered 'Yes' to all three questions - it's actionable, it's a single step, and it'll take less than two minutes, you do it now. If you delegate an item, make sure to tag or mark it somehow so you know who is responsible for it and when you delegated it. ' Delegate' is where you'll put things that you need someone else to do. ' Calendar' is where you'll put items that you want to do or need to do at a future date. ' Next' is like a todo list where you'll be working from daily. Otherwise you run the risk of leaving it in the ' Projects' section and forgetting about it - so make sure if something is a project, you also figure out the first actionable and put it in the right place. When you've decided something is a project, you'll need to figure out what the next actionable step in that project is and put it in the ' Next', ' Calendar', or ' Delegate' sections. Projects can be any size not just really complicated multi-step things.
If it's going to take multiple steps, we'll consider it a ' Projects'. Let's start with a getting things done flowchart that shows the general flow of information through the system.īasically, is it something that's simple enough where it'll only take a single step to complete. It's important for us to have a general idea of how the system is supposed to work before we attempt to implement it in Workflowy. However, as it was one of the first productivity methods to achieve global fame it has become a mainstay in the productivity space. The popularity of the GTD system peaked around 2007 according to google search trends. A second key idea promoted in GTD is to break down tasks or projects into actionable steps to remove friction when deciding what to do next to advance a goal. One of the key ideas promoted by the method is to capture all tasks, pieces of information, and issues as soon as possible to avoid depending on one's memory. The gtd method is a system for capturing, organizing, and processing tasks. GTD or 'getting things done' is a method developed by business consultant David Allen in 2001.
THINGS 3 WORKFLOW HOW TO
This guide will show you how to set up Workflowy to run the GTD system.
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